Brunswick Ladybirds
2010 By-Laws

ORGANIZATION


  1. League consists of twelve (12) clubs: Brick Landing, Brierwood, Brunswick Plantation, Carolina National, Lockwood Folly, Oak Island, Ocean Ridge, Sea Trail, St. James, The Lakes and Farmstead/Meadowlands and Magnolia Greens.

  2. To join, a club must have at least eight (8) members.

  3. Officers for the League will consist of President and Secretary/Treasurer who will serve for one (1) year. The club responsible for "officers of the year" will rotate alphabetically. Officers are to be selected from the club’s membership, announced at the year-end luncheon and assume duties at the next Business Meeting. The officers for the League shall not have the authority to place conditions on a club without the approval of a majority of the Ladybird representatives. All representatives and their alternates will be notified by email and have 48 hours to respond, and 24 hours to vote. (Total of 72 hours)

  4. Two (2) representatives from each club will attend meetings but have only one (1) vote per club.

  5. To be eligible to play in tournaments, a player must be a dues-paying member of a Brunswick County Ladies Golf Association at one of the above golf courses and have an established USGA 18-hole index. Participation will be limited to those players having a maximum USGA Index of 40.0. If a player belongs to more than one club, she must designate one as her home club and enter and use the handicap only from that club in all tournaments.

  6. If space is available, a guest may play in tournaments. No prize fee will be charged and the guest will not be eligible for prizes.

  7. Three (3) copies of "BY-LAWS" will be sent to each club so that one may be posted for members and one kept by each representative.

  8. A luncheon and award presentation will be held as soon as possible following the final tournament of the season. The balance in the treasury at year-end is to be used to defray the cost of the luncheon and prizes, leaving a balance of Fifty Dollars ($50.00).

  9. Members who have played in two (2) events may attend the luncheon, with the home club being responsible for attendee’s eligibility.

  10. Amendments to the "By-Laws" must be presented and accepted or rejected at the regular board meeting. Five (5) representatives must be present with a majority of those five (5) required for adoption.

TOURNAMENTS


  1. Notice of day of play is to be sent by host club to other participating clubs three (3) weeks in advance. Entry deadline is at the option of the host club.

  2. An entry fee of $3.00 is to be used for prizes only. Carts are required and cart fee (to include bag boy fee) is to be decided by the host club. Money not spent for prizes will remain in the League treasury for luncheon expenses.

  3. All fees are to be paid in advance to the host club with one check payable to the host Ladies Golf Association or as designated on notice from host club.

  4. Starting time of a shotgun start is at the discretion of the host club. The season is March to November.

  5. Each club will respond in writing to host club by deadline, giving names of players and their USGA index numbers, together with all monies for participants. Telephone registration is not permitted. Each club is to respond even if no member will attend.

  6. Cancellations, substitutions and changes are to be handled through the club representative only. Players do not contact the host club.

    Cancellation:
    1. Prior to 48 hours, a complete refund.
    2. Within 48 hours, no refund but substitute player will be accepted.
    3. 48 hours to the evening before the event, changes must be called in to the host club representative.
    4. Early morning changes call pro shop. This allows host club time to change pairings.
    5. Reps use discretion to cancel due to death or serious illness.



    Note - If a tournament is cancelled due to course conditions, credit for playing will be given to those who signed up for such tournament, not only for the purpose of end of the year luncheon attendance eligibility, but also for eligibility as one of the two (2) tournaments needed to play in the Ladybird Cup Tournament.

  7. Flights will be assembled according to indexes with an equal number of players in each flight. Equal indexes may be split between flights at the discretion of the Host Club. Once flights have been determined, handicaps will be used for tournament play.

  8. Minimum number of prizes in each flight to consist of five (three ball) sleeves of balls to be awarded as follows, in this order - first low gross; second low gross; first low net; second low net; fewest putts. Duplicate prizes to be awarded in case of ties. Duplication may have to be changed at a later time if cost is prohibitive. Only one prize may be awarded to one player. Special awards (i.e., hole-in-one, eagles) will be presented at the annual luncheon and funded through the Treasury. Verbal recognition only will be given at the tournament. Low Putts: All putts are counted on the putting surface only.

  9. In case of inclement weather, entrants will go to the club prepared to play. If the host club concludes that play is impossible, nametags will be put in flights and names will be drawn for prizes. Cancellation decision rests with the host club. There is no provision for a rain date. If the tournament is cancelled the morning before play, cart fee will be refunded only to those in attendance. Names drawn for golf balls will not count for end of the year "most wins"; those who "show up" will get credit for attending the tournament.

  10. Host club is responsible for notifying all groups of players if and when a tournament is discontinued during play due to bad weather. In the event of inclement weather, (i.e., lightning) during play and the tournament is officially cancelled; host club will draw for prizes by flights.

  11. Each member club will be allocated ten (10) player spots in every tournament.

  12. A check for money left over and two (2) copies of "League Tournament Reports" are to be sent to League Secretary/Treasurer within three (3) days after the tournament, including a list of players for that tournament. Please report anyone who got either a hole-in-one or an eagle so that those prizes can be awarded at the luncheon.

  13. Each year the host Ladybird club will chair the Ladybird Cup Tournament. This will consist of eight (8) players from each course who have played a minimum of two (2) times. Of the eight (8) players, use the seven (7) lowest net scores to determine the overall winner. In the event of a tie, a selection of the lowest handicap holes beginning with #1 shall be used for a match of cards.

  14. At the end of year luncheon, the winning club for the Ladybird Cup Tournament will be awarded the engraved trophy cup for one year until the next Cup Tournament, although the winner will be announced at the Ladybird Cup Tournament Lunch.

  15. At the end of the year luncheon, awards will be given to those who had a Hole-in-One, Eagles and "most wins" from each club. Most wins includes: Los Gross, Low Net and Low Putts. Ties will also be awarded.

Complete By-Laws reviewed and revised January 11, 2010